Job Description

Job Description and Duties

Under the general direction of the Assistant Chief Counsel, the Staff Services Manager I (SSM I) serves as the supervisor of the Public Records Act (PRA) Oversight Unit in the Department of Industrial Relations (DIR), Office of the Director - Legal Unit (OD Legal). The SSM I oversees a central oversight unit within the Department responsible for PRA requests.

The incumbent works closely with the Assistant Chief Counsel and Chief Counsel in preparing and responding to sensitive PRA requests. Assist with drafting and preparing notices regarding records and issues. Communicate with requestors or necessary parties to coordinate timely responses with required notices under PRA law to notify individuals of status of request within timeframe established by State law.

Pending CalHR approval.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

To be considered for this Staff Services Manager I job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: 

You will find additional information about the job in the .

Working Conditions

This position is located at:
1515 Clay Street, Suite 701
Oakland, CA 94612

The incumbent works 40 hours per week in an air-conditioned office setting with natural and artificial lighting. Typical work requires remaining in a stationary position for prolonged periods of time using a computer, internet, telephone, and interaction with coworkers and stakeholders.

This position offers opportunities for a hybrid telework schedule.

Special Requirements

A Statement of Qualifications (SOQ) is required. Please attached your SOQ to your application. The SOQ is a narrative discussion prepared by the applicant describing how the applicant’s skills, knowledge, abilities, education, training, and experience, qualify them for the position. The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing. Applications received without an SOQ will not be considered. Resumes and cover letters will not be accepted in place of an SOQ. When completing the SOQ, please include specific examples and explain your responses thoroughly. Your SOQ should be no longer than two (2) pages, single spaced with one (1) inch margins.

SOQ Questions:

1. Describe your experience working in a fast-paced environment with competing priorities and ensuring deadlines were met.
2. Describe your leadership style and how it will help you successfully lead a team.
3. Describe your experience with the Public Records Act.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of PRA laws, rules and/or regulations
• Excellent verbal and written communication skills
• Experience analyzing, interpreting, and applying policies and procedures
• Excellent organizational skills and ability to manage priorities
• Ability to effectively research, identify, and resolve complex issues and information
• Ability to work with multiple levels of staff and management
• Ability to work well with others and foster a positive, productive team environment

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Our office is walking distance from BART. There is also daily parking in the building for $9.60/day.

Visit for a full list of available benefits the state offers.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey:  DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see Special Requirements section of the posting for instructions on the Statement of Qualifications.

Job Tags

Permanent employment, Full time, Remote job,

Similar Jobs