Job Description

HIM/Medical Records Clerk

This position is an evening shift, Monday thru Friday, 2:00 pm to 10:00 pm.

Oak Plains Academy is located on 20 acres of rolling hills in a rural setting, about 45 minutes from Nashville, Tennessee, Oak Plains Academy offers psychiatric residential treatment services to children and adolescents, struggling with emotional and behavioral issues. The Oak Plains Academy campus features a full-size gymnasium, separate academic building, and four dormitories.

Position Summary:

The Medical Records Clerk is accountable for providing quick and exact data processing services to the facility which may include entering incident reports, report preparation, printing and balancing data entered into the system, performing basic computer system maintenance, master file maintenance, managing requests for information, maintaining correspondence for reports made to state and federal governments. This role may include duties assisting in the input of camera review data, monthly leadership data and monthly fidelity data. The ideal candidate must have solid overall computer skills in MS Office, Outlook, Excel and the internet. Having a skillset in digital media and management is a plus – may be requested to fulfill needs beyond the scope data entry by supporting the overall medical records, milieu and nursing departments. 

This position will also include greeting guests, answering phones, assisting patients, medical professionals and legal representatives with retrieving medical records within 72 hours, including printing, faxing and securely emailing. They will need to audit medical records for timeliness and accuracy of documentation. Organized and store charts, point sheets and other documentation both on and off site, as well as thinning charts of current residents as needed. This and assisting other associates with medical record questions and retrievals will be a major part of this role.  

Ability to take minutes quickly and effectively as well as interpreting data to see trends. Must be organized, detail oriented and have excellent written and verbal communication skills.

B enefit Highlights:

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!
• Free Meals

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the World’s Most Admired Companies by Fortune; listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

• High school diploma or GED, preferred two-year Associate’s degree that includes course work in medical terminology, anatomy and physiology.

• Two years general office experience, preferably in a healthcare setting in Health Information Management.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

Avoid and Report Recruitment Scams

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

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