Job Description

Executive Assistant to the CEO
Join one of the leading AI Tech companies and be at the center of innovation.

Who we are looking for: 

Proximity Works helps clients identify impactful AI use cases, build transformative tech stacks, and integrate these seamlessly into their operations. Every day, we solve complex problems, push boundaries, and redefine what’s possible. As we scale new heights, we’re looking for an Executive Assistant (EA) to the CEO who is more than just a task manager—you’re a force multiplier. You’ll work closely with a visionary leader, gaining firsthand exposure to cutting-edge AI advancements.

Who you are:

You're not just looking for another EA role—you’re looking to level up. You anticipate needs, execute flawlessly, and thrive in dynamic settings. You’re a problem-solver, an organizational genius, and a master of communication. Above all, you get things done—efficiently, accurately, and without hesitation. 

Requirements

What makes you a great fit:

• A master organizer – Everything in your life has a system, and you ensure nothing slips through the cracks.
• Communicate with clarity and confidence – Whether it's an email, a deck, or a meeting, you get the message across effectively.
• A grammar perfectionist – Typos and inconsistencies don’t stand a chance under your watch.
• Move fast, with zero errors – You don’t just complete tasks; you execute them flawlessly.
• Embrace technology & automation – Repetitive tasks bore you. You’re constantly looking for smarter, more efficient ways to get things done.
• Thrive in high-stakes environments – You’re quick, adaptable, and love the rush of working on multiple high-priority projects at once.
• Manage multiple projects seamlessly – You juggle competing priorities with ease, always staying on top of deadlines and deliverables.
• Have a "never say never" attitude – You take on challenges with a problem-solving mindset, turning the impossible into achievable.
• Handle high-profile stakeholders with discretion – You know how to navigate complex relationships and manage sensitive information with professionalism.

Bonus points:

• 2–5 years of experience at the director level or higher, with the ability to balance big-picture strategy and hands-on execution alongside the CEO.
• Ex-founder experience - ability to roll up sleeves and work with CEO to become a senior executive within a year.

What you will do:

• Be the CEO’s right hand – Ensure smooth execution of tasks, anticipate needs, and manage day-to-day operations.
• Manage meetings – Create agendas, facilitate discussions, and track follow-ups.
• Draft critical communication – Craft compelling emails, and decks that represent the CEO’s voice.
• Act as a liaison – Interact with high-profile clients, vendors, and partners, sometimes representing the CEO directly.
• Streamline operations – Bring efficiency to daily workflows, tackle administrative challenges, and automate processes where possible.

What we’re looking for:

• 2–5 years of experience at the director level or above, previous founder experience, or 5+ years of experience as an EA to a CEO or high-level executive. 
• Ability to work in PT time zones based on the CEO’s schedule.
• High adaptability – Things change fast, and you need to pivot quickly.
• Location :  This role would be based out of the Los Angeles office working directly with the CEO.

Benefits

This is not your average EA role. It’s a high-impact, high-exposure position that will push you to grow, challenge your problem-solving skills, and give you a front-row seat to innovation in AI. This is an excellent opportunity to work closely with the CEO of a cutting-edge AI company and become a senior executive within one year. If you’re ready to elevate your career, apply now and let’s build the future together!

Proximity is the trusted technology, design, and consulting partner for some of the biggest Sports, Media and Entertainment companies in the world! We’re headquartered in San Francisco and have offices in Palo Alto, Dubai, Mumbai, and Bangalore. Since 2019, Proximity has created and grown high-impact, scalable products used by 370 million daily users, with a total net worth of $45.7 billion among our client companies.

We are Proximity — a global team of coders, designers, product managers, geeks, and experts. We solve complex problems and build cutting edge tech, at scale. Our team of Proxonauts is growing quickly, which means your impact on the company’s success will be huge. You’ll have the chance to work with experienced leaders who have built and led multiple tech, product and design teams. Here’s a quick guide to getting to know us better:

Watch our CEO, Hardik Jagda, tell you all about Proximity .

Read about Proximity’s values and meet some of our Proxonauts here .

Explore our website , blog , and the design wing — Studio Proximity .

Get behind-the-scenes with us on Instagram! Follow @ProxWrks and @H.Jagda

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